Item Updates

Create tables with your item updates on your reports. Example use case: include project meeting notes and communication on item level.

Working with item update tables

Use the instructions from this article to create a Microsoft Word (docx) template from scratch or download an example template here: item_updates.docx

This is an example of how the structure looks like:

Result on the final PDF:

Create a table from scratch

Insert a table in Microsoft Word (or Google Docs). Usually, you only need two rows: one for the headings and one for the placeholders.

The second row (left column) needs to start with the placeholder {{TableStart:Updates}} and ends (right column) with {{TableEnd:Updates}} The second row will automatically replicate itself by the numbers of subitems in the exported PDF.

In between, insert the placeholders you want to use in your final document:

• {{OnlyDate}} -> 24/12/2024

• {{Date}} -> 24/12/2024 13:30

• {{User}} -> John Doe

• {{Body}} -> Update Text (plain text)

• {{Body_Html}} -> Update Text (with HTML and images)

Subitem Updates

If you want to output the updates for all subitems as well, you can use the same logic, but wrap everything between {{TableStart:Subitems}} and {{TableEnd:Subitems}}

PDF Report Generator will automatically generate a table for each subitem to make it clear and structured.

The table looks like this:

Result on the final PDF:

Item updates without table

You can also generate updates without a table using this structure:

{{TableStart:Updates}} Update from {{Date}} by {{User}} {{Body}} {{TableEnd:Updates}}

If you have two updates in your item, the result would look like this:

Update from 19/01/2024 09:03 by John Doe @Jane Smith Yes, PDF Report is the most advanced generator in the marketplace.

Update from 18/01/2024 13:35 by Jane Smith Any recommendation for a good PDF Report Generator for monday.com?